GDPR & Privacy Policy — Evolve Breath & Body

Last updated: 14/11/2025

At Evolve Breath & Body, we take your privacy seriously. We are committed to handling your personal information with care, respect, and transparency. This policy explains what data we collect, why we collect it, and how we keep it safe — in line with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

What is GDPR & the Data Protection Act?

The GDPR is a law designed to protect your personal information, ensuring it is collected, stored, and used responsibly. The UK Data Protection Act 2018 works alongside GDPR, setting out additional rules for how organisations like ours handle personal data. These laws give you rights over your information and ensure it is treated with respect and care.

How, What & Why We Collect Information

We only collect the information we need to provide a safe and supportive experience. This may include:

  • Personal details: your name, email, and contact information

  • Health or wellbeing information: relevant for safe participation in breathwork or bodywork sessions

  • Session notes or reflections: if you consent, to personalise your experience

We collect this information to:

  • Ensure your safety and wellbeing during sessions

  • Organise and deliver training courses, group and individual sessions, workshops and community events

  • Manage bookings and attendance

  • Provide updates on sessions, courses, workshops, or community events you have chosen to receive

  • Keep personalised session notes for safety and guidance

We only use your information to support you, never for marketing to third parties, and we never sell your data.

How We Use Your Information

Your data is treated carefully and only used for purposes you have consented to. For example, we use it to:

  • Manage bookings and attendance

  • Provide updates on sessions, courses, or community events you have chosen to receive

  • Keep personalised session notes for safety and guidance

Cookies & Website Tracking

Our website may use cookies to improve your experience:

  • Essential cookies: needed for the site to function

  • Analytical cookies: to understand general site use (fully anonymous)

By using our site, you consent to cookies. You can also manage or disable cookies through your browser settings.

Consent

Where necessary, we ask for your explicit consent to collect and process your personal data, especially health information. You can withdraw your consent at any time by contacting us at info@evolvebreathbody.com

Communication With Visitors & Clients

If you sign up for updates or newsletters, we will only send information you’ve agreed to receive. Every email includes a simple unsubscribe option, and we fully respect your choices.

Data Retention

  • Client records and session notes: kept for 6 years after your last session

  • Email communications: kept until unsubscribed or otherwise requested

  • Other administrative data: reviewed periodically and deleted when no longer needed

    After this period, your data is permanently deleted in a secure manner.

Your Rights

Under GDPR and the Data Protection Act 2018, you have the right to:

  • Access your personal data

  • Request corrections or updates

  • Request deletion of your data

  • Withdraw consent at any time

  • Object to the way your data is processed

To exercise any of these rights, please contact us at info@evolvebreathbody.com.

Privacy Policy Updates

We may update this policy from time to time to reflect changes in our practice or legal requirements. The latest version will always be available on our website.